Don't include: Employees in nonpay status for the pay period. If you used an EIN (including a prior owner's EIN) on Form 941 that is different from the EIN reported on Form W-3, see Box hOther EIN used this year in the General Instructions for Forms W-2 and W-3. 12/13/2022 12:17:37 PM . If any nonrefundable portion of the credit remains, Maple Co. applies it to the liability for the January 20 pay date, then the February 3 pay date, and so forth until the entire $10,000 is used. If you received a Section 3121(q) Notice and Demand for tax due on unreported tips (Letter 3263 or Letter 4520) during the quarter, you report the amount for the employer share of social security tax and Medicare tax on Form 941, line 5f. This amount is also entered on Worksheet 2, Step 2, line 2a. 12/22) 941HHE 1222W 01 9999 Form CT941 HHE is used to reconcile annual Connecticut income tax withholding from household employee wages only. See Terminating a business in the General Instructions for Forms W-2 and W-3 for information about earlier dates for the expedited furnishing and filing of Forms W-2 when a final Form 941 is filed. 15 applies. Form 941-SS, Employers QUARTERLY Federal Tax ReturnAmerican Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands; and Form 941-PR, Planilla para la Declaracin Federal TRIMESTRAL del Patrono, will no longer be available after the fourth quarter of 2023. For more information about the payroll tax credit, see IRS.gov/ResearchPayrollTC. Form 941-X is filed separately from Form 941. Include your complete address. The IRS expects the June 2022 revision of Form 941 and these instructions to be used for the second, third, and fourth quarters of 2022. The preparer must give you a copy of the return in addition to the copy to be filed with the IRS. 19. However, qualified health plan expenses don't include amounts that the employee paid for with after-tax contributions. Add lines 13a, 13c, and 13e. If the due date falls on a Saturday, Sunday, or legal holiday, . Your financial institution may charge you a fee for payments made this way. If you receive a notice about a penalty after you file this return, reply to the notice with an explanation and we will determine if you meet reasonable-cause criteria. To become a CPEO, the organization must apply through the IRS Online Registration System. See Form 943 and Pub. Also include sick pay paid by a third party that isn't your agent (for example, an insurance company) if you were given timely notice of the payments and the third party transferred liability for the employer's taxes to you. Photographs of missing children selected by the Center may appear in instructions on pages that would otherwise be blank. However, continue to withhold income and Medicare taxes for the whole year on all wages, including qualified sick leave wages paid in 2023, qualified family leave wages paid in 2023, and tips, even when the social security wage base of $160,200 has been reached. Instructions for Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands . The IRS matches amounts reported on your four quarterly Forms 941 with Form W-2 amounts totaled on your yearly Form W-3, Transmittal of Wage and Tax Statements. See section 13 of Pub. Also enter your name and EIN on the top of pages 2 and 3. Stop paying social security tax on and entering an employee's wages on line 5a when the employee's taxable wages, including qualified sick leave wages paid in 2023 that are reported on line 5a(i), qualified family leave wages paid in 2023 that are reported on line 5a(ii), and tips, reach $160,200 for the year. Make entries on Form 941 as follows to enable accurate scanning and processing. For the IRS mailing address to use if youre using a PDS, go to IRS.gov/PDSstreetAddresses. The amounts entered on lines 19 through 28 are amounts that you use on the worksheets at the end of these instructions to figure certain credits. For details and required documentation, see Rev. endobj If youre a third-party payer of sick pay that isn't an agent and you're claiming credits for amounts paid to your employees, enter the employer share of social security tax included on Form 941, Part 1, If you received a Section 3121(q) Notice and Demand during the quarter, enter the amount of the employer share of social security tax from the notice, Enter the amount from Form 8974, line 12, for this quarter, Enter the amount to be claimed on Form 5884-C, line 11, for this quarter, Enter the amount to be claimed on Form 5884-D, line 12, for this quarter. Section 3121(q) Notice and DemandTax Due on Unreported Tips. Generally, enter the business (legal) name you used when you applied for your EIN. 0 To make sure businesses comply with federal tax laws, the IRS monitors tax filings and payments by using a numerical system to identify taxpayers. Your employees may be covered by law or by a voluntary Section 218 Agreement with the SSA. See the instructions for line 8 for an adjustment that you may need to make on Form 941 for sick pay. A substitute Form W-2 with the same EIC information on the back of the employee's copy that is on Copy B of the IRS Form W-2. 1 Number of employees who received wages, tips, or other . Then reduce the liability for each successive payroll payment in the quarter until the nonrefundable portion of the credit is used. However, qualified health plan expenses dont include amounts that the employee paid for with after-tax contributions. <>/MediaBox[0 0 612 792]/Parent 3626 0 R/Resources<>/ProcSet[/PDF/Text/ImageC]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> Portable Document Format (PDF) forms on IRS.gov have fillable fields with acceptable font specifications. For details and required documentation, see Rev. Multiply line 2a(ii) by 1.45% (0.0145). 51, Agricultural Employers Tax Guide; Pub. If you have more than one and aren't sure which one to use, write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) or call the IRS at 800-829-4933. Qualified tax-exempt organizations that hire eligible unemployed veterans may be able to claim the work opportunity tax credit against their payroll tax liability using Form 5884-C. For more information, go to IRS.gov/WOTC. 15. For 2023, the rate of social security tax on taxable wages, except for qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2020, and before April 1, 2021, is 6.2% (0.062) each for the employer and employee or 12.4% (0.124) for both. For leave taken after March 31, 2021, and before October 1, 2021, the credit for qualified sick and family leave wages is reduced by the amount of the credit allowed under section 41 (for the credit for increasing research activities) with respect to wages taken into account for determining the credit for qualified sick and family leave wages; and any wages taken into account in determining the credit for qualified sick and family leave wages can't be taken into account as wages for purposes of the credits under sections 45A, 45P, 45S, and 51. Your business should have only one EIN. For more information, go to IRS.gov/PLC. After you file your first Form 941, you must file a return for each quarter, even if you have no taxes to report, unless you filed a final return or one of the exceptions listed next applies. Use the Cross or Check marks in the top toolbar to select your answers in the list boxes. 1 Number of employees who received wages, tips, or other compensation for the pay period including: June 12 (Quarter 2), Sept. 12 (Quarter 3), or . See Seasonal employers and If Your Business Has Closed, earlier. See Notice 2020-22 and Notice 2021-24 for information on reducing deposits for certain credits. . If your third-party payer of sick pay that isn't your agent (for example, an insurance company) transfers the liability for the employer share of the social security and Medicare taxes to you, enter a negative adjustment on line 8 for the employee share of social security and Medicare taxes that were withheld and deposited by your third-party sick pay payer on the sick pay. For more information about this credit, go to IRS.gov/Form5884D. For more information, go to, The credit for qualified sick leave wages and qualified family leave wages is increased to cover the qualified health plan expenses that are properly allocable to the qualified leave wages for which the credit is allowed. Youre not authorizing your designee to bind you to anything (including additional tax liability) or to otherwise represent you before the IRS. Don't include allocated tips (described in section 6 of Pub. For more information about filing Form 941 electronically, see Electronic filing and payment, earlier. If you're a third-party payer of sick pay that isn't an agent (for example, an insurance company) and you're claiming the credit for qualified sick and family leave wages for amounts paid to your own employees, the amount of the employer share of Medicare tax reported on line 5c must be reduced by any adjustment you make on line 8 for the employer share of Medicare tax transferred to your client. 06/22/2022 Form 941-X (PR) Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version) 0422 06/29/2022 Inst 941-X (PR) . What if You Reorganize or Close Your Business? Your deposit schedule isn't determined by how often you pay your employees. Certification as a CPEO may affect the employment tax liabilities of both the CPEO and its customers. The penalty is 100% of the unpaid trust fund tax. Consistent with the entries on line 16 or Schedule B (Form 941), the payroll tax credit should be taken into account in making deposits of employment tax. Before the beginning of each calendar year, determine which type of deposit schedule you must use. Check one of the boxes on line 16. Also, the remaining payroll tax credit may not be carried back and taken as a credit against wages paid from preceding quarters. Use a minus sign (if possible) to show an adjustment that decreases the total taxes shown on line 6 instead of parentheses. Amounts under certain collectively bargained agreements allocable to qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Employer share of social security tax on qualified family leave wages. January 31, 2022. 3659 0 obj For electronic filing of Forms W-2, Wage and Tax Statement, go to SSA.gov/employer. If you were required to make federal tax deposits, pay the amount shown on line 14 by EFT. The employee was a 5% owner at any time during the year or the preceding year. If you participated in a statutory merger or consolidation, or qualify for predecessor-successor status due to an acquisition, you should generally file Schedule D (Form 941), Report of Discrepancies Caused by Acquisitions, Statutory Mergers, or Consolidations. If youre required to file Forms 941 but believe your employment taxes for calendar year 2023 will be $1,000 or less, you may request to file Form 944 instead of Forms 941 by calling the IRS at 800-829-4933 between January 1, 2023, and April 3, 2023, or sending a written request postmarked between January 1, 2023, and March 15, 2023. hZmSFOo,e1s\9=|I (3t$i#Hc8D endstream See the table titled When To File Form 941, later. CPEOs file Form 8973, Certified Professional Employer Organization/Customer Reporting Agreement, to notify the IRS that they started or ended a service contract with a customer. Select a category (column heading) in the drop down. If Rose Co. still has credit remaining after reducing its share of social security tax (up to $250,000) and Medicare tax for the third quarter, the remainder would be treated as a payroll tax credit against its share of social security tax (up to $250,000) and Medicare tax on wages paid in the fourth quarter. 15 for more information. This document is used by employers to report income taxes, social security tax, and Medicare tax withheld from employees' wages. The third-party payer isn't entitled to the credits with respect to the wages and taxes it remits on your behalf (regardless of whether the third party is considered an "employer" for other purposes). This amount is also entered on Worksheet 2, Step 2, line 2b. Always show an amount for cents, even if it is zero. However, CPEOs are permitted to file a paper Form 941 and its accompanying schedules in lieu of electronic submissions for the second, third, and fourth quarters of calendar year 2020. 9. If you file a paper return, where you file depends on whether you include a payment with Form 941. 8. Line 15 - Calculate overpayment, if any. See the instructions for line 16, later, for information on adjusting tax liabilities reported on line 16 or Schedule B (Form 941) for nonrefundable credits. 15. Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2020, and Before April 1, 2021, 11d. For leave taken after March 31, 2020, and before April 1, 2021, wages are qualified family leave wages if paid to an employee who has been employed for at least 30 calendar days when an employee is unable to work or telework due to the need to care for a son or daughter under 18 years of age or incapable of self-care because of a mental or physical disability because the school or place of care for that child has been closed, or the childcare provider for that child is unavailable, due to a public health emergency.